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Driving on Company Business

October 11, 2017

How to look after employees on the road!

The M5 has been closed a number of times in the last month, which has caused disruption for many, including our consultants who are often driving on company business, visiting clients or meeting colleagues.  When a motorway is closed, it usually means very bad news for someone, so whilst it is disruptive for us, and our business, it is potentially devastating for someone’s family so we should all keep things in perspective.

One recent closure occurred on the morning of our TUPE training course, run by the knowledgeable (and lovely) Mitchell Law to ensure our team are fully up to speed. We started a bit late, but once we all arrived safe and well it was all business as usual.

It is however an important reminder that Health and safety for employers doesn’t stop at the office or factory door, if the job involves driving, then it continues out on the road.

And as the HSE states, “the employer is responsible for health and safety of their employees and others who may be affected by their activities when at work, whether in a company or hired vehicle or in the employee’s own vehicle”.

The Department for Transport’s latest figures for road casualties have just been released and show that in 2016 there were 5 fatalities a day, with 66 people seriously injured per day.

If you employee people who need to drive as part of their job, then having a specific policy and guidance for employees who drive on company business is essential. Not just for their safety and the people around them but also because employers could be legal responsible and may face prosecution in either criminal or civil action under a range of offences. The horrific Bath Tipper truck crash, which saw the employer prosecuted for failure to maintain the vehicle is one such example that serves as a start reminder.

So what should your Driving on Company Business Policy include?

We recommend a ‘Driving on Company Business Policy’ which stipulates elements such as:

  • Breaks and tiredness
  • Use of mobile phones
  • Vehicle maintenance
  • Driving under the influence of drugs/alcohol
  • Speeding/advanced driver training
  • Weather conditions
  • What to do in the event of an accident

Drivers are usually required to have a valid driving license, which should be stipulated in the contract if it is essential and checked upon starting and at regular intervals.

If you as the employer provide the vehicle, you will be required to hold copies of MOT certificates, insurance cover showing business use, registration, tax and service documents.

If you’d like to find out more, contact us online or by phone: 0844 854 6704.